Module
Purchasing & Inventory
Purchasing & Inventory brings procurement and stock control into the same connected platform as your finances. Requisitions, approvals and purchase orders are committed against budgets in TownSuite Financial, so spending is controlled before it happens. Stock, issues and reorders across yards and depots are costed straight to the general ledger.
What it does
- Requisitions and approval workflows that respect your budget structure
- Purchase orders committed against budgets in Financial
- Stock, issues and reorders tracked across yards and depots
- Inventory costs posted straight to the general ledger
Works with
Purchasing & Inventory commits and posts to Financial, and supplies parts to Work Management work orders.
Key capabilities
- Requisitions with configurable approval routing, so spending is authorized against the right budget before a commitment is made
- Purchase orders that encumber funds in Financial, keeping committed and available budget visible throughout the year
- Receiving against purchase orders, with three-way matching of order, receipt and invoice before payment
- Inventory control across yards, depots and stores, with reorder points, transfers and stock counts
- Issues of stock to work orders and departments, costed automatically to the general ledger
- Vendor records and purchase history to support quotes, tenders and procurement reporting
How it connects
Every requisition and purchase order checks and commits against budgets in Financial, and invoices flow through to accounts payable without re-keying. When stock is issued to a Work Management work order, the part cost lands on that job and posts to the ledger in the same step. The result is that procurement, inventory and the books describe the same transactions rather than three reconciled approximations of them.
Built for Canadian municipalities
Approval thresholds and purchasing controls can be configured to match your procurement bylaw and provincial tender rules, and the commitment accounting supports the public-sector requirement to show budget encumbrances, not just cash spent. Like the rest of mERP®, it is built, supported and hosted under Canadian jurisdiction, keeping procurement records for public funds sovereign.
Procurement and stock stay connected to your books — one platform, under one Canadian roof.